Whistleblowing

​Whistleblowing means that a person reports irregularities and misconduct. It can be about things that are illegal, unethical or inappropriate. Examples of what you can report are suspicions of corruption, money laundering, fraud, bribery and other kinds of misconduct and irregularities.

To be protected by the Whistleblowing Act, there must be a public interest in what you are reporting. You must also assume that what you are whistleblowing about is true and it must be work-related.

The Swedish Whistleblowing Act (in Swedish) (riksdagen.se)

Persons working at the University may report irregularities that arise in the University’s activities through the internal reporting channel. Such persons are:

• employees,
• volunteers,
• interns, 
• persons who otherwise carry out work under the operator’s supervision and management, 
• self-employed workers.

You can report in writing, orally or by booking a meeting, physically or digitally. The digital form can also be used to request a meeting or a call-back. The reported breach must be work-related and in the public interest.

Internal reporting channels

You can use a digital form to report the misconduct.

Digital whistleblowing form (mauportal)

You can report the form further down the page if it does not work.

If you don't want to use the form, you can write a letter or call:

Registrator
Malmö University
205 06 Malmö
040–665 70 00

External reporting channel

Unlike an internal reporting channel, an external reporting channel allows workers to submit information to a government-designated agency. The Swedish Work Environment Authority, the Swedish Authority for Privacy Protection and the County Administrative Boards are examples of such authorities.

An external reporting channel can receive, follow up and provide feedback on reports of irregularities in certain specific areas. Anyone wishing to report can do so directly to an external reporting channel without first submitting information through the internal reporting channel.

The law is limited, and there are therefore other ways to report and make colleagues and managers aware of irregularities and whistleblowing.

Research misconduct, fraud and deviation from good research practice

Reported to the Vice-Chancellor of Malmö University.

Disciplinary offences, such as cheating and misleading an examiner, disrupting teaching

Reported to the Vice-Chancellor of Malmö University.

Discrimination

Reported to the Registrar of Malmö University, registrator@mau.se.

Student complaints related to teaching

Brought to the respective teacher and handled according to the respective faculty's complaint management or the university-wide complaint management.

Discriminatory treatment of employees

Reported to the immediate manager, alternatively to trade union or the safety representative.

Work environment

Reported to the immediate manager, alternatively to the safety representative.

Occupational injury

Reported to the immediate manager.

Personal data incidents and complaints about the processing of personal data

Notified to the Data Protection Officer at Malmö University, dataskyddsombud@mau.se.

If you choose to report via the internal channels, your data will be handled by Malmö University.

Please note that a report is considered a public document at Malmö University and may be disclosed in accordance with the principle of public access to official documents.

When you provide your name and other contact details, your identity is protected by confidentiality, provided that the whistleblowing is work-related, of public interest and that you are an employee or equivalent.

Freedom to communicate information

Freedom to communicate information refers to the rules in the Freedom of the Press Act and the Basic Freedom of Expression Act, which mean that all employees in the public sector can provide information to the mass media for publication without risk of penalty. To some extent, this also applies to confidential information.

Freedom to communicate information also means that it is forbidden to attempt to investigate sources. However, certain confidentiality obligations concerning important public interests have been allowed to restrict freedom to communicate information. At the end of each chapter of the Public Access to Information and Secrecy Act, the sections to which freedom to disclose information does not apply are listed, as well as general exceptions in Chapter 44.

Follow-up

Anyone who reports misconduct, and where it is deemed to be a whistleblower case, will receive an acknowledgement of receipt of the report within seven days. Follow-up on any action taken will be provided within three months.

Prohibition of reprisals

A non-retaliation clause prohibits the employer from taking obstructive or retaliatory action against the person who intends to or has reported through the whistleblowing function.